an AV.Land App Coming Soon
ShowDesk helps AV freelancers and small AV teams build quotes, revise them, convert them to invoices, email PDFs, manage clients, and prep warehouse pull sheets from one clean workflow.
Join the waitlist for early access and launch updates.
An AV.Land App
The problem
Spreadsheets can start a quote, accounting tools can send an invoice, and notes can help the warehouse. The mess begins when revisions, approvals, PDFs, client records, rental counts, and pull sheets stop matching each other.
Build organized AV quotes with rooms, categories, rental days, labor, delivery, tax, discounts, deposits, notes, and terms.
Convert approved quotes into invoices so the paid job and the production paperwork stay connected.
Preview, print, save, and email polished quote and invoice PDFs with your company branding.
Create final warehouse pull sheets from invoices, with load-in, warehouse out, warehouse in, source, and notes.
Save gear, labor, services, rates, rental status, inventory counts, and sub-rental sources. Import and export CSV lists.
Store companies, contacts, emails, phone numbers, addresses, and quote history so repeat jobs start faster.
Keep revision history, duplicate past jobs, and save reusable templates instead of starting from a blank file every time.
Track workspace activity across quotes, invoices, clients, and document opens so the business side is easier to review.
Team plans support shared clients, library items, quotes, invoices, assigned work, and admin-controlled settings.
Great for bookkeeping, but not built for AV line items, revisions, warehouse pull sheets, source tracking, or item libraries.
Flexible at first, then fragile when quotes become invoices, PDFs get emailed, and warehouse sheets need to match.
Built specifically for AV jobs: quotes, invoices, clients, items, emailed PDFs, pull sheets, reports, and team prep.
Basic
$9.99/mo
For freelancers and solo operators getting started.
Pro
$14.99/mo
For working AV professionals who need everything.
Team
$29.99/mo
For AV companies with a crew that quotes together.
No. ShowDesk helps you create AV quotes and invoices, but it is not a bookkeeping system. You can still use QuickBooks or your accountant for accounting.
QuickBooks is useful for accounting, but AV jobs often need gear lists, labor, rooms, rental days, revisions, source tracking, branded PDFs, and pull sheets.
Sheets work at the beginning, but they can get messy when the quote, invoice, emailed PDF, revision history, client record, and warehouse pull sheet all need to match.
It is your saved list of equipment, labor, delivery, and service items so you can build quotes faster without typing the same gear and rates every time.
Categories organize quote items and library items, such as Audio, Video, Lighting, Stage / Support, Labor, Delivery, or custom categories you create in Admin.
Yes. Pro and Team include the Client Database so you can save company and contact details and reuse them on future quotes. Basic users can still type client info manually.
Yes. ShowDesk includes search areas to help you find saved items, clients, and existing quotes faster instead of scrolling through old spreadsheets or files.
ShowDesk is currently focused on saved items, saved clients, and duplicating or reusing quote workflows. Full quote templates are a planned improvement based on beta feedback.
Yes. Quotes are saved in ShowDesk so you can come back later, search them, revise them, export PDFs, and use them as a reference for future jobs.
ShowDesk is designed to help track revised quotes instead of overwriting everything in a spreadsheet. Approved quotes should be handled carefully, and revisions help keep quote history cleaner.
Yes. Admin settings include quote numbering options so your quote numbers can follow your company style instead of using random file names or spreadsheet copies.
Yes. Add your company name, logo, contact info, terms, PDF branding, and quote defaults so client-facing PDFs look more professional.
Yes. ShowDesk includes document email workflows and editable email templates for quote and invoice messages.
A pull sheet is the internal gear, labor, source, and logistics list used for prep, warehouse, crew, and show execution. Quote pull sheets are previews; final pull sheets come from invoices.
Yes. Add your own items, descriptions, rates, categories, tax settings, terms, and company branding. ShowDesk does not force you into a fixed rental catalog.
ShowDesk is built for AV freelancers, technical directors, production managers, and small AV companies that need quoting to be faster and simpler than large rental software.
Basic is for simple quoting. It includes limited saved quotes and limited library items, but does not include the client database or pull sheets.
Pro is best for most freelancers and small AV companies. It includes unlimited quotes, unlimited library items, the client database, and pull sheets.
Team includes Pro features plus team seats so multiple people can help manage quotes, clients, items, and production prep.
ShowDesk is in private beta. Core quoting, invoices, emailed PDFs, library, clients, pull sheets, reporting, and billing are working, and beta feedback will guide what improves next.
Have another question? Join the waitlist and tell us how you currently build AV quotes. We are shaping ShowDesk around real AV workflows.
Join the ShowDesk waitlist, share a little about your AV workflow, and the first 100 early-access users get 50% off the first year.